• Executive Assistant

    Job Location US-MA
    Posted Date 1 week ago(12/5/2018 5:20 PM)
  • Overview



    Located in the U.S. and a subsidiary of Kongsberg Maritime, Hydroid is the world’s most trusted manufacturer of advanced Autonomous Underwater Vehicles (AUVs). Our marine robotics systems provide innovative and reliable full-picture solutions for the marine research, defense, hydrographic and offshore/energy markets. Our products represent the most advanced, diversified and field-proven family of AUVs and AUV support systems in the world.


    Hydroid employees are passionate about their work and strive to produce top-quality products and service. All products are designed and manufactured at the Hydroid facilities in Pocasset, MA.



    Provide high-level, pro-active, administrative support to President and senior leaders across the business, with utmost professionalism and discretion in a fast-paced, technical environment.  Ability to balance all tasks in a highly organized and efficient way, with emphasis on attention to fine detail and shifting priorities.  Works independently and uses strong written and verbal communication skills to meet needs of both internal and external customers. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important.  


    • Handles sensitive business information with discretion and confidentiality both company-wide and to external contacts.
    • Maintain multiple leaders complex calendar and scheduling requirements by proactively planning and scheduling meetings including all logistic requirements such as video conferring and internet conferencing.
    • Arranges internal and external meetings, including lodging and meeting accommodations, for large and small groups.
    • Ensure President and senior leaders are briefed and prepared for all meetings.  Manages creation, development and distribution and proper notice of meetings, agendas, briefings and presentations.
    • Produces correspondence, memos, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling and format and high quality presentation and style.  Prepares high quality presentations graphics using PowerPoint or similar software
    • Coordination of both domestic and international travel itineraries for multiple leaders. Reconcile corporate credit card expenses and per diems for senor leaders in accordance with company policy
    • Ability to deal with confidential and sensitive information and the ability to develop and maintain positive interpersonal relations with all levels of staff and outside contacts.
    • Regularly supports reception and security roles, assuring security policies and customer service initiatives are upheld.
    • Other administrative tasks, as necessary including sporadic coverage for the front desk receptionist.



    • Associates Degree in Business plus a minimum of 5yers of related experience or equivalent combination of education and experience.
    • Advanced MS Office skills
    • Outstanding communication skills (oral, written, and interpersonal) in a professional manner at all levels of the organization
    • Strong organization skills with the ability to anticipate, initiate, and advance multiple priorities and projects concurrently
    • Experience exercising discretion and confidentiality with sensitive company information
    • Able to work independently and cooperatively
    • The ideal candidate is an individual that can work in a fast paced environment; with a high attention to detail, excellent problem solving skills, ability to multi-task and enthusiastic attitude.

    A condition of this position will require the successful Applicant to pass a government security investigation and must subsequently receive authorization to access US Department of Defense Controlled Unclassified Information (“CUI”) and potentially classified information.


    We offer a very competitive salary and an excellent benefits package including 75% company paid medical and dental insurance. The company also offers paid Life, STD, LTD, tuition reimbursement and 401K with company match, and more.


    Hydroid is proud to be an Equal Opportunity/AA/M/F/V/D Employer and is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran and need assistance with the application process as a result of your disability please call 1-508-563-6565 or mail your request to 1 Henry Drive, Pocasset, MA 02559, Attn: Employment Application Assistance.



    Don't forget to check us out here!

    Facebook: https://www.facebook.com/HydroidInc/

    LinkedIn: https://www.linkedin.com/company/2687093

    YouTube: https://www.youtube.com/channel/UCL98CMrgZp0XpHM22GtxGEA



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